2021 BEAVER DUCK RELAY IMPORTANT DATES
Last day to register and pay by check for Early Bird Registration
Early Bird Registration ends
Last chance to change from "Supplying Volunteers" to Non-Profit Volunteers before donation increase
Last day to register and pay by check for Regular Registration
REQUIRED: ability for a team to enter their projected total time opens. Teams must be +/- one hour of their estimated total time
Regular Registration ends
Friday November 12th
Late Registration ends
Friday November 19th
Team database and ability to enter team total time closes; last day to request to change team name. Make sure ALL shirt sizes and estimated total time is correct. There will be a $100 charge to change your start time as it is based on the estimated total time entered.
Sunday November 21st
Team Volunteers Online Exchange Selection
Tuesday November 23rd 10:00 AM PST
Team Start Times posted (waves 7:30 - 10:00)
week after registration closes
Last day to request start time change ($100 fee)
Friday November 26th
Last day for team supplied volunteers to register and pick their assignment; failure to do so will cause team to be disqualified
Noon Saturday November 27th
Sunday December 5th…
CIVIL WAR RELAY - FORMS HANDBOOKS & LOGOS
As the Civil War Relay approaches, Captains and other team members can find and download handbooks, maps, and forms on this page.
MAPS & HANDBOOKS
2019 Civil War Relay Leg Map Book (PDF File)
2019 Civil War Relay Runners Handbook (PDF File)
Civl War Relay Volunteer Handbook (PDF File)
2019 Civil War Relay Exchange Waypoints Lat/Long - Excel File
2019 Civil War Relay Waiver (PDF File)
Civil War Relay Substitution Form - for any additions/changes to your team roster after database closes (three weeks before race day); must be submitted with a $15 fee/form - no exceptions; please bring to the start. (PDF File)
Team Roster/Running Order Form - - turn in at the start (PDF File)
Team Time Sheet - must be turned in at the finish, so be sure to make two copies. (PDF File)
Rule Protest Form (PDF File)
ROADS LESS TRAVELED RELAYS VOLUNTEER INFORMATION
Thank you for volunteering for a Roads Less Traveled Relay! Your participation as race marshals in the event should be an enjoyable experience. Only with the performance of the various duties by race marshals will this event be a success.
CHOOSING YOUR VOLUNTEER ASSIGNMENT (Team Supplied Volunteers):
Volunteers or their team Captains will be able to select their assignment online shortly after registration closes three weeks before the race. A volunteer must be registered in the database to be able to select their assignment. The process is first come, first serve. The date and time the process goes live will be announced in advance via email to the team captains and to the volunteers that are in the database.
Volunteers must be over the age of 16.
Time requirement - volunteers will work one shift that is about 4 hours.
Volunteers need to be flexible. As the relay route is 75-miles, a volunteer's assignment could be anywhere along the route and at any time during the day.
Any volunteers who are late will cause their team to receive a time penalty; if any volunteers fail to show up for their assigned duties, their team will be immediately disqualified.
INFORMATION AND TERMS TO BE FAMILIAR WITH:
The 75-mile course is divided into 15 segments called Legs. At the end of each leg is an Exchange. Each team has five runners that run the route in rotation. Each team's current runner runs a leg to the next exchange before handing a baton to the next runner in the Runner Exchange Zone.
Volunteers are stationed at Exchanges and intersections to act as Race Marshals, and to perform the following duties:
Record Exchange Times on Exchange Time Records
Ensure a safe race by keeping runners and vehicles separated, and a fair race by monitoring for rule violations
Assist drivers into Exchanges to reduce vehicle congestion
Direct runners to safely cross intersections
Vans drive to the exchange ahead of incoming runners to prepare outgoing runners.
The race start is staggered over three to four hours to spread out the runners. Team members may not congregate near Runner Exchange Areas. Only outgoing runners and the Team Timer are allowed near Runner Exchange Areas.
Zone Monitors or a Staff Member will greet and check in volunteers at the exchange, assist with setting up the Exchanges, give volunteers their t-shirts, and answer any questions.
SAFETY AND COURTESY
Since there will not be any road closures, traffic control or aid stations, participants must obey the State's Traffic Laws. Volunteers may not direct traffic.
Volunteers are expected to treat the participants with respect, volunteers should expect to be treated with respect by the participants. If any volunteer is subject to any form of abuse - physical or verbal - please alert the race director immediately and it will be taken care of.
Please follow any requests from property owners.…