Flaming Foliage Relay Exchange 10

ffr Leg 10

View Larger Map

Flaming Foliage Relay Exchange 10

Location: Intersection with Jefferson Lake Rd & Colorado Trail - VAN EXCHANGE


From Denver: Take US 285 South through Bailey. Continue to Jefferson and turn right onto Michigan Creek Rd. Go 2 miles to the intersection of Jefferson Lake Rd and turn right. Continue for 3 miles into the Jefferson Lake Campground to the runner exchange where the Colorado Trail crosses Jefferson Lake Rd.

Volunteer Parking: Parking monitors at the intersection should park on the shoulder there; Parking Monitors by the exchange should park on the shoulder of the road away from the runner exchange.

Unique to this Exchange:

There is not enough room in inside the campground by the runner exchange for all team vehicles, so only the vans with ORANGE and WHITE signs can proceed past the Michigan Creek/Jefferson Lake intersection. ALL vans with YELLOW signs MUST park before entering the campground, at the intersection of Michigan Creek Rd and Jefferson Lake Rd. Parking Monitors are placed at both locations, the intersection of Michigan Creek Rd and Jefferson Lake Rd, and at the runner exchange inside the campground.

The Volunteer equipment for those stationed at the intersection is in the portable toilet there; Volunteer equipment for the exchange is inside the campground in the portable toilets next to the campground's bathrooms.

Parking Monitor Intersection - up to 3 at the intersection of Michigan Creek and Jefferson Lake Rds. Only vans with ORANGE and WHITE signs can proceed past this intersection to inside the campground - NO EXCEPTIONS. Vans with YELLOW signs must wait at the intersection. Direct the team vehicles to park on the shoulders of the road. See Exchange Map.

Parking Monitor Exchange - up to two; these Parking Monitors are positioned inside the campground by the exchange. Direct team vans to park on the shoulders of the road and not in the area of the runner exchange.

Exchange Monitor - 1: checks in teams when they exchange, and that runners enter and exit exchange safely. RULE: - before runners can start, they must be checked to make sure they are carrying the Runners Trail Map and are carrying a hydration system, a jacket, and a warm hat. They do not have to be wearing this clothing, but they must take it with them on this leg - NO EXCEPTIONS. ALL LEG 11 RUNNERS MUST DEPART BY 4:30 PM.

Spotter - 1 (if available)

Equipment at the Intersection and Exchange will be:
A notebook with Exchange Instructions
1 Orange Safety Vest per volunteer
1 Orange Flag and/or Lighted Baton (for night exchanges) for each Parking Monitor for directing vans
Garbage can, extra garbage bags and toilet paper
Recyle Trash can or hamper stand with extra blue recycle bags

Volunteers need to wait until the sweep truck arrives to have their equipment checked in before departing.

Exchange Notes:

The First Shift of Volunteers is scheduled to arrive one hour and 30 minutes BEFORE the first team is PROJECTED to arrive. The closer to the start your exchange is located, the more likely this projection will be accurate. The further into the relay route, this projected time is dependent on numerous factors include how accurate team's projected pace is, as well as weather conditions, etc. A team could arrive early or could it could be a while.

The exchange equipment is stored in one of the portable toilets - if there is a lock, the combination is "195". In the portable toilet, you will find a trash can. Van exchanges will also have a folding X-Sided Hamper Stand - this is for recycling only (glass, plastic, aluminum). If you have one of these, open it up and place it in a visible area next to a garbage can.

All the equipment is in the trash can. You will find: a reflective safety vest for each volunteer - these must be worn by each volunteer. You will also find garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), and a notebook. Remove all the equipment and set up the trash can with a garbage bag by the Portable Toilet. Tie all the extra garbage bags to the trash can handles so they are easily available when the bags fill up.

All important paperwork is in the notebook: exchange time sheet, staff contact phone numbers, Volunteer Responsibilities, and a map of the exchange. ALL VOLUNTEERS should review the map and volunteer responsibilities


1. Reading and following the volunteer's responsiblitiies and duties to ensure a safe and smooth running exchange that respects the private property we have permission to use.
2. Setting up the exchange (placement of runner exchange area, directing relay vans to park ONLY in designated areas) as detailed in instructions and the exchange map
3. Enforcing the following rules:
a. No active runner should be permited to leave the exchange if wearing earbuds/headphones/iPod. If a runner departs anyway, you must note their Team number (bib number) on the Rule Violation Sheet
b. Any active runner that comes into the Runner Exchange Zone wearing earbuds/headphones/iPod should be noted on the Rule Violation Sheet
c. Runners should be using the portable toilets and not relieving themselves on private property
4. Keeping the trash and recycle bin under control. When the trash can becomes full, tie off the garbage bag and set it next to the portable toilets. Then put a new garbage bag in the can. Same with the recycle bin - there will be light blue trash bags for recycling only.
5. Policing the area, picking up any trash so that the area is as clean when we leave as when we arrived so we can use the area in following years.
6. Keep participant noise to a manageable level - during the night, keep runners quiet as there are can be residences close to the exchange area; this includes the shouting/cheering/loud talking of the runners, music/radios in the vans, slamming of van doors.

The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.

VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task; the priorities are: runner safety, and directing the team vans to park safely. Only if you have a third race marshal should a person be a spotter. Remember, race marshals CAN NO

* VERY IMPORTANT - Proactively direct vans to park ONLY in designated areas to best utilize the available space using either the red flag or lighted red baton included in with the exchange equipment to direct the vehicles..
* Does not allow vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.
* Allows only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
* Request quiet at night near residential areas.
* Pick up any trash you might see

ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag.Tie up all the garbage bags and stack near the portable toilet.

Our SWEEP TRUCK will be following the last runner on the course and should arrive at the Runner Exchange just before or just after the last runner. You can start collecting all the gear and trash bags and pile it all together near the runner exchange zone to load onto the truck, but you need to wait for the sweep truck to check in your euipment before you leave.




Exch 10 map