Flaming Foliage Relay Exchange 00

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Flaming Foliage Relay Exchange 00

Location: Citizens Park, Idaho Springs


From Denver: Take I-70 West to Exit 240 for CO-103 toward Mt Evans. Turn right onto 13th Ave. Take second right onto Miner St, then first right onto 16th Ave into parking lot.

Volunteer Parking: Park in the large parking lot

Unique to this Exchange:

Volunteers must be able to lift 35 pounds. The first shift of volunteers will assist with setting up the start area and with the checking in of the race participants. The second shift (if applicable) will check in race participants and help with the breakdown and packing of the start area.

Exchange Notes:

This is the start for the Flaming Foliage Relay. Teams will be coming and going from 4:00 AM until 10:00 AM.

Volunteers will assist the staff with the set-up and take-down of the start area, checking in the teams as they show up, and keeping the area clean.

There are three different tasks unique to the start will be needed:

1. Collecting Waivers, Substitution Forms, and Substitution payment (1-2 people) - you will be provided with a notebook that has each team on a separate page. On the page will be a list of all the runners AND volunteers for their team as they entered it into the database before it closed. Your responsibility will be check off each individual waiver received with the team list. If a name is different, a Substitution Form is required to be filled out as well as to collect payment (cash/check) for $10. If there is Substitution Form is needed, there is a $10 fee, no exceptions!!! The check MUST be made out to "Timberline Events LLC." Staple the cash/checks to the substitution form and place in the Substitution Form folder. If any waivers are missing, the team can not start.

Some teams may have an invoice paper clipped to their fold. ALL invoices must be paid before the team is checked in. Again, staple the team's check to the invoice and place it in the Substitution Form folder.

Place all signed waivers in the team's folder.

2. Safety Check (1 person) - your responsibility is to make sure that each team has ALL the required equipment:
2 flashlights or headlamps
Minimum 5 reflective vests
2 flashing red LED lights
One sign per van: "CAUTION-RUNNER ON ROAD" (minimum 17 x 22 inches) to be attached to the rear of each teams two vehicles. These can be hand made but they must be legible - one sign for Ultra Teams; be careful, some teams try to get by with signs that are smaller than required. Also, some teams will tell you that the sign is already on the back of their van. Please go take a look at it if you have time. If you stand 30 feet from the sign and can not read it, the team must come up with a replacement.
1 First Aid kits per vehicle
1 copy of the Relay Handbook and Map book per vehicle
1 Trash bag per vehicle

3. Distribute Team T-Shirts (1 person) - You will have a notebook with a sheet listing of each team member



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