ROADS LESS TRAVELED RELAYS' VOLUNTEER DUTIES

  • Assist runners in safely crossing intersections holding the runner if necessary.
  • Direct drivers into Exchanges and where to park to reduce vehicle congestion.
  • Record baton exchange times on Exchange Time Records.
  • Record rule violations on Exchange Time Records.
  • Instruct runners/spectators to remain off roads and away from Runner Exchange Areas.
  • Allow only Active Vans to park in Exchanges.
  • Keep Exchanges clean and encourage participants to do the same.

VOLUNTEER ROLES

TIMER AND RUNNER EXCHANGE AREA MONITOR:

  • Mark the Runner Exchange Area with a traffic cone (see drawing of Exchange Map)
  • Record Runner Exchange Times and incidents on Exchange Time Records.
  • Prevents runners from being forced onto the road by spectators obstructing the shoulder.
  • Ensure that only outgoing runners wait near Runner Exchange Areas. Notify outgoing runners of problems.

PARKING MONITOR:

  • You will be supplied with a bright red flag to direct traffic.
  • Proactively direct vans to park in designated areas so that the available space is used efficiently.

All volunteers share in picking up an trash and keeping their exchange clean.

SPOTTER (IF AVAILABLE):

  • Places themselves approximately 50 yards before the exchange and calls out the bib number of the approaching runner which notifies that team's next runner so they can enter the Runner Exchange Areas.

BEFORE THE RELAY

  • Sign up for your volunteer location online - date and time will be announced shortly after registration closes two weeks before the relay (first come first serve).
  • Download your Exchange Information from your race's website.
  • Figure out how to get to your exchange location and how long it will take in advance so you won't be late and cause your team to be accessed a time penalty or be disqualified.

VOLUNTEER RACE DAY

WHAT TO BRING:

  • Watch
  • Hat, sunscreen, sunglasses
  • Water, food
  • Chair, tables, large umbrella/pop-up canopy, binoculars (all optional)
  • 2-way radios (optional but very handy for the spotter and timer to communicate)
  • Boom box if appropriate for the area (not a quiet zone due to time of night and local residences)
  • Clothing appropriate for the weather

PLEASE DO NOT BRING:

  • Alcohol (you will be sent home and the team you represent disqualified)
  • Children
  • Headphones
  • Pets

THE RELAY WILL PROVIDE:

  • Volunteer T-shirt
  • Volunteer Handbook that includes the relay rules that you will be able to download before race day
  • Traffic cones to mark the Runner Exchange Area
  • Red flag for the parking monitors to use to direct traffic
  • Exchange Time Record, clipboard and pen
  • Portable toilets at some exchanges
  • Forms to report rule violations

EXCHANGE CLOSURE

  • Do not leave the Exchange until the next shift arrives or your Zone Coordinator or Sweep Truck confirms that the last runner has passed.
  • Clean the Exchange and bag the trash so that we will be allowed to use the site in future years.
  • Return legible and completed Exchange Time Record, clipboard and cones to the sweep vehicle.
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DAYS
3
5
6
HRS
2
2
MIN
5
5
SEC
3
2

BENEFITING

Volunteers With a Purpose, Inc.

1% For the Planet

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