Wild West Relay Exchange 01

wwr Leg 01



View Larger Map

Wild West Relay Exchange 01

Location: Intersection of Larimer County Road 11 and Larimer County Road 56 northeast of Fort Collins

Directions:

From I-25: Take I-25 to Mountain Vista Drive, Exit 271. Turn west onto Larimer County Road 52. Go 1 mile to Larimer County Road 9 and turn right (north). Go 2 miles to the intersection of Larimer County Road 56 and turn left (west). Go 1 mile to the intersection of Larimer County Road 11 (a "T" intersection). Exchange 1 is at this intersection.

From Fort Collins: Go north on Hwy 287 (College Avenue) to the intersection of Hwy 1 towards Wellington. Turn onto Hwy 1. Go just over 1/4 mile and turn right (east) onto County Club Road. Follow Country Club Road (also known as Larimer County Road 50E) for almost 2 miles until it dead ends at a "T" intersection with Larimer County Road 11. Turn left (north) on Larimer County Road 11. Follow Larimer County Road 11 north for 3.25 until you reach a "T" intersection with Larimer County Road 56. Exchange 1 is at this intersection.

Volunteer Parking: Park south of Larimer County Road 52 on Larimer County Road 11. Please park at least 50 yards south of the exchange.

Unique to this Exchange:

The ACTIVE VAN will have an ORANGE or WHITE sign. Only these relay vehicles are permitted to park at the exchange.

Direct vans to park on CR CR 56 AFTER the exchange. See Exchange Map.

Staffing:
Exchange Monitor - 1
Spotter - 1
Parking Monitor - 1 or more; P1 stands at corner and directs vans to park around the corner on CR 56; if available, P2 shows vans where to park so space is not wasted

Equipment at the Exchange will be:
A notebook with Exchange Instructions
1 Orange Safety Vest per volunteer
1 Orange Flag and/or Lighted Baton (for night exchanges) for each Parking Monitor for directing vans
Garbage can, extra garbage bags and toilet paper
Two orange traffic posts with yellow tape to designate the Runner Exchange Zone

After the last team/runner, Volunteers should sweep the area and pick up any trash, tie off the garbage bags, and collect all the equipment. Volunteers need to wait until the sweep truck arrives to have their equipment checked in before leaving.

Exchange Notes:

WHEN YOU FIRST ARRIVE:
The First Shift of Volunteers is scheduled to arrive 30 minutes BEFORE the first team is PROJECTED to arrive. The closer to the start your exchange is located, the more likely this projection will be accurate. The further into the relay route, this projected time is dependent on numerous factors including how accurate each team's projected pace is, as well as weather conditions, etc. A team could arrive earlier than expected, or it could be a while after the first team is projected to arrive.

The second shift, if applicable, is scheduled to arrive 15 minutes before the scheduled end of the first to allow time for the new race marshals to learn what to do.

The exchange equipment is stored in one of the portable toilets - look for the portable toilet with a lock. The combination is "195". In the portable toilet, you will find two orange looper tubes with a yellow ribbon and a trash can.

All the equipment is in the trash can. You will find: a reflective safety vest for each volunteer (these must be worn by each volunteer), garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), a clipboard and pen, and a notebook. Remove all the equipment and set up the trash can with a garbage bag by the Portable Toilet. Tie all the extra garbage bags to the trash can handles so they are easily available when a bag fills up.

All important paperwork is in the notebook: exchange time sheet, staff contact phone numbers, Volunteer Responsibilities, and a map of the exchange. ALL VOLUNTEERS should review the map and volunteer responsibilities

The looper tubes are to designate the Runner Exchange Zone. Look at the Exchange map to learn where the runner exchange zone is located and spread the tubes apart there with the yellow ribbon tied to each post.

ALL VOLUNTEERS ARE RESPONSIBLE FOR:
(1.) Reading and following the volunteer's responsibilities and duties to ensure a safe and smooth running exchange that respects the private property we have permission to use.
(2.) Setting up the exchange (placement of runner exchange area, directing relay vans to park ONLY in designated areas) as detailed in instructions and the exchange map
(3.) Enforcing the following rules:
a. No active runner should be permitted to leave the exchange if wearing ear buds/headphones/iPod. If a runner departs anyway, you must note their Team number (bib number) and contact the Race Director Immediately
b. Any active runner that comes into the Runner Exchange Zone wearing ear buds/headphones/iPod - note their Team number (bib number) and contact the Race Director Immediately
c. Runners should be using the portable toilets and not relieving themselves on private property
(4.) Keeping the trash and recycle bin under control. When the trash can becomes full, tie off the garbage bag and set it next to the portable toilets. Then put a new garbage bag in the can. Same with the recycle bin - there will be light blue trash bags for recycling only.
(5.) Policing the area, picking up any trash so that the area is as clean when we leave as when we arrived so we can use the area in following years.
(6.) Keep participant noise to a manageable level - during the night, keep runners quiet as there are can be residences close to the exchange area; this includes the shouting/cheering/loud talking of the runners, music/radios in the vans, slamming of van doors.

The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. Take the two looper tubes, make sure each end of the yellow ribbon is tied to a tube, and then place them spread apart in the location identified by the map. This is where the departing runner waits and the incoming runner must come to for the hand off. DO NOT LET THE RUNNERS DO THEIR EXCHANGE ANYWHERE BUT IN THE RUNNER EXCHANGE AREA. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.

If it is not already in place, take the Exchange Sign (stored by the portable toilet) and place it near the entrance to Runner Exchange as shown in the Exchange Map.

VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task:

RUNNER EXCHANGE AREA MONITOR:
* Your primary responsibility is to make sure the runners make the exchange in the runners exchange zone and to record each team's Runner Exchange time on the time sheet.
* Do not let any runners who are wearing headphones to depart
* If after sunset (approximately 8:30 PM) or before sunrise (approximately 5:10 AM), runners should not be permitted to depart without wearing the required safely gear: reflective vest, flashing red LED light on their backside, and a headlamp/flashlight.
* Note any negative incidents or rule violations and contact the race director immediately.
* Ensure that only outgoing runners wait near Runner Exchange Areas and that people are not obstructing the path of the incoming and outgoing runner.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
* Pick up any trash you might see

SPOTTER:
* Positions themselves 20 - 30 yards BEFORE the Runner Exchange Zone, not next to the Exchange monitor.
* Calls out team number on the bib of incoming runners so the correct outgoing runner will know their teammate is approaching and can enter the Runner Exchange Areas.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
* Pick up any trash you might see

ACTIVE VAN/PARKING MONITOR
* VERY IMPORTANT - Proactively direct vans to park ONLY in designated areas to best utilize the available space using either the red flag or lighted red baton included in with the exchange equipment to direct the vehicles..
* Do not permit vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park 500 feet BEFORE Exchanges on the runner's so incoming runners may view outgoing runners.
* Allow only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
* Request quiet at night near residential areas.
* Pick up any trash you might see

ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag. Tie up all the garbage bags and stack near the portable toilet.

Our SWEEP TRUCK will be following the last runner on the course and should arrive at the Runner Exchange just before or just after the last runner. You can start collecting all the gear and trash bags and pile it all together near the runner exchange zone to load onto the truck, but you need to wait for the sweep truck to check in your equipment before you leave.

THANK YOU FOR VOLUNTEERING AND HELPING TO MAKE THE WILD WEST RELAY A SUCCESS!!!

 

 

Exch 01 map